How do teams benefit from a DAM system?

Reduce your costs by increasing efficiency and reducing risk

Apart from benefitting from an intelligence asset organization and being able to search, find and retrieve the right marketing assets more efficiently a digital asset management system adds additional value to marketing teams. We have compiled a list to showcase some sample benefits:


Repurposing your assets

Any image or video asset stored in the DAM can automatically be converted or transformed into a target data format that is optimized for the corresponding channel (website, e-commerce, print, social media). Instead of generating countless copies of the same file for various target channels, DAM solutions generate renditions of a single approved master asset on-the-fly. This highly reduces costs, by avoiding external agencies charging for creating additional file formats, and eliminates the costly risk of human errors, by sending out a wrong version of an asset.

Digital Rights Management

Digital rights management (DRM) of licensed content, such as image usage rights etc.  is something your DAM solution may cover as well. You will be able to keep an overview about which users are allowed to use which assets in which geographical region, for which period of time and for which output channel, without the risk of causing high costs through copyright infringement.

Convenient and secure content sharing

Sharing data by sending email attachments is risky and unsecure. Apart from the fact that email was never thought of as a data delivery protocol, when it comes to managing attachments it is slow and errorprone, but most of all it is difficult to find the right asset (the one asset that is approved) in your inbox as well. In order to minimize the risk of publishing unapproved content, DAMs allow easy content sharing by automatically generating time bombed access links for internal and external users.

Design templates to localize content

Regional marketing managers in any geographical location have controlled access to localized marketing collateral provided to them for a specific period of time. Preconfigured design templates allow them to modify single components, such as images or price tags without the risk of violating brand guidelines.

Manage external stakeholders

After photographers securely upload their photos to the DAM repository an automated process analyses the image content and generates descriptive metadata tags for the uploaded content. Once uploaded the marketing teams has immediate access to all images and team members could immediately start selecting photos for a particular purpose (e.g a ,marketing campaign). Picking and killing photos happens inside the DAM without having to download a single photo to review its content.

Customizable categories and filters

Finding the right asset is extremely easy thanks to configurable filters, browsable category trees and powerful search engines capable of searching any combination of filenames, text content, metadata tags and descriptions.

Review and approve your design files

Review and approval workflows with granular access permission and collaboration tools to annotate design and text content allows team members to quickly get a crasp on the progress of the approval process.

Securing brand consistency

In addition to managing assets, some DAMs manage brand guidelines as well. Designated areas, with text based guidelines about how a brand’s CI is supposed to be used, access to font libraries and color palettes etc. guarantees a CI-compliant handling and ensures the consistency of your brand.

Analysis and reporting

All actions that take place on the DAM system can be tracked automatically, evaluated and made available as reports, often visualized as user friendly data diagrams in a dashboard view and allow conclusions to identify what assets benefit other teams the most.

Connect to your existing PIM, CMS, ...

DAM systems are at the heart of the digital transformation in the marketing technology stack. As a central digital repository, DAM systems make sure existing solutions such as PIM, CMS or marketing automation systems are securely and consistently fed with the right digital content.


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